AI-Powered Invoice Processing Eliminates Manual Work by 95% | Case Study

What Was the Challenge?

Finance teams spent 40+ hours weekly manually digitizing paper invoices, leading to:

Payment Delays

Delayed payment processing and strained vendor relationships

Data Errors

Human errors in data entry cost $15K monthly in corrections

Staff Burnout

Staff burnout from repetitive, mind-numbing tasks

Scaling Issues

Inability to scale operations without hiring additional personnel

Core Objectives

Transform invoice processing from a time-consuming burden into a streamlined advantage:

Eliminate Processing: Eliminate manual invoice processing entirely.

Reduce Time: Reduce processing time from hours to minutes

Achieve Accuracy: Achieve 99% accuracy in data extraction

Free Staff: Free up staff for strategic financial analysis

Our Solution

We deployed a custom Document AI system that eliminated manual invoice processing and achieved 99.8% extraction accuracy through

Automatic Ingestion

Automatically ingests invoices from email, scans, and digital formats

Data Extraction

Extracts key data points (vendor info, amounts, dates, line items) with 99.8% accuracy

ERP Integration

Integrates directly with their ERP system for seamless processing

Real-time Validation

Provides real-time validation and exception handling

Impact & Results

100% automation: Zero human intervention required for standard invoices.

40 hours saved weekly: Staff redirected to high-value financial planning

99.8% accuracy rate: Virtually eliminated costly data entry errors

ROI achieved in 3 months: through error reduction and efficiency gains

About the Client

The client, a leading manufacturer and member of a renowned industrial group, is a major player in producing a wide range of automotive components. The company caters to prominent OEMs like Ashok Leyland, John Deere, and Mahindra, with a strong presence in both domestic and international markets, including the USA, UK, Italy, and Japan.

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