Intelligent Document Processing

Extract data from documents in seconds

Cimplify reads invoices, purchase orders, and certificates of analysis, checks every field, and posts it to your ERP automatically.
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See what all  it processes
99%
Field extraction accuracy, across document types
90%
Faster processing, receipt to ERP entry
100%
Extracted fields logged for audit
0
Extra headcount for document volume spikes
3D clay server automatically processing and sorting enterprise document files.
What Is IDP

Intelligent document processing, in plain terms

Intelligent document processing is a system that reads any document a scanned invoice, a PDF purchase order, a photographed quality certificate and turns it into structured data your ERP can use, without someone typing it in by hand.
Stop relying on rigid OCR templates that break when layouts change. Our AI reads documents the way a person would, extracting clean data regardless of the format.
01
A document arrives scanned, emailed, uploaded, or photographed on the shop floor.
02
Cimplify reads it, identifies the document type and extracts every relevant field line items, quantities, dates, certifications.
03
Each field is validated against your business rules and cross-checked with the matching PO, GRN or vendor record.
04
Where extraction confidence is high, the data is posted straight into ERP or DMS automatically.
05
Where a field is unclear or a mismatch is found, it's routed to a person with the document and the discrepancy attached.
Manufacturing Documents

Manufacturing Documents Processed Using Intelligent Document Processing

These are live extraction templates tuned to your document formats, not rebuilt from scratch for every supplier.

Purchase Orders

Reads pricing and terms across Extracts line items, quantities, prices and terms, and matches them to vendor contracts.

Supplier Invoices

Reads invoice data and matches it line by line against purchase orders and receipts.

Delivery Challans & GRNs

Captures quantities received and reconciles them against the purchase order automatically.

Bills of Lading

Extracts shipment details, consignee data and container numbers from freight documents.

Packing Lists

Reads item counts and packaging details and checks them against the order.

Certificates of Analysis

Extracts test results and specs, and flags any values outside tolerance.

Material Test Certificates

Reads mechanical and chemical properties and verifies them against required standards.

Bills of Material (BOM)

Extracts component lists and quantities directly from engineering documents.

Vendor Contracts

Pulls key terms, pricing and renewal dates from supplier agreements.

Quality Inspection Reports

Reads pass or fail results and defect notes from inbound and outbound inspections.

Safety Data Sheets

Extracts hazard classifications and handling instructions for compliance records.

Customs & Export Documents

Reads HS codes, declared values and compliance data from shipping paperwork.

Work Orders & Job Cards

Captures task details, resource allocation and completion status.

Warranty & Claims Forms

Extracts claim details and matches them against product and purchase history.

RFQs & Vendor Quotes

Reads pricing and terms across supplier quotes for side-by-side comparison.
How Cimplify Helps

How Cimplify Automates Intelligent Document Processing for Manufacturers

The same extraction and validation logic we put inside every document type applied to how we think about the work itself.

We Build

Practical document AI that improves accuracy, accelerates data entry, and delivers measurable ROI.

We Solve

Two problems sit underneath almost every slow document process in manufacturing.

Manual Data Entry
Work stuck being retyped, re-keyed and cross- checked by hand
Trapped Intelligence
Data locked inside scanned documents, PDFs and paper records

We Deliver

Outcomes you can point to not just extraction for its own sake.

SPEED
Faster Data Entry
ACCURACY
Fewer Extraction Errors
COMPLIANCE
Audit-Ready Records
PROOF
Measurable Business Outcomes
Why Cimplify

Why Choose Cimplify for Intelligent Document Processing

Plenty of tools can extract text off a page. Here's what tends to set Cimplify apart once it's actually live in a plant or back office.

Format-Agnostic

Reads scans, PDFs, phone photos and even handwritten notes, no matter which supplier sent them or how.

Context-Aware

Cross-checks every field against your PO, GRN or vendor master data, not just what's printed on the page.

Explainable

Every extracted field comes with a confidence score and source location, so nothing is a black box.

Traceable

Every extraction and correction is timestamped and logged, ready to hand to an auditor without reconstruction.

Enterprise-Ready

Built to sit on top of the SAP, Oracle or DMS instance you already run not a platform to migrate to.

Measurable

Every document type reports accuracy and time saved, so ROI is tracked from day one, not assumed.
Business Challenges

Challenges of Manual Document Processing in Manufacturing

Most manufacturers don't have one broken document process they have dozens across procurement, quality and logistics, each losing a little time and accuracy every day.

DELAY

Documents wait on people

Invoices and certificates sit in inboxes. A three-line invoice can wait days for someone to key it into the ERP.

ERROR

Manual entry, manual mistakes

A quantity or price typed wrong drifts against the PO. Someone finds the mismatch weeks later, during an audit.

COST

Skilled people doing routine work

Procurement, finance and quality staff spend hours a week retyping fields that require no judgment at all.

VISIBILITY

No one can see where a document is

"Let me check and get back to you" becomes the default answer to "has the invoice been processed?"

COMPLIANCE

Audit trails built from memory

Which certificate matched which batch, and on what basis? Reconstructing that after the fact is slow and unreliable.

SCALE

Growth multiplies the problem

Every new plant, supplier or product line adds more documents to key in by hand not fewer.
Business Challenges

Manual vs AI-Powered Intelligent Document Processing

Compare manual and AI-powered document processing across extraction time, consistency, visibility, follow-up, audit trail, and high-volume performance.

Manual path

~18 min
Invoice received by email
Waits in an AP clerk's inbox
Fields keyed into ERP by hand
Manually matched to PO and GRN
Filed for audit

Cimplify path

~90 sec
Invoice received by email
Fields extracted automatically
Matched to PO and GRN instantly
Posted to ERP automatically
Logged and filed for audit
AI Document Intelligence

How AI Extracts, Validates, and Classifies Manufacturing Documents

Not generic OCR a set of specific capabilities applied at the points where manual data entry used to sit.

EXTRACTION

Field Extraction

Pulls line items, amounts, dates and terms from any document layout.

READING

Document Understanding

Reads invoices, certificates and contracts, and understands what each field means.

SORTING

Automatic Classification

Identifies the document type on arrival, no manual tagging or sorting required.

MATCHING

Three-Way Matching

Cross-checks invoices against purchase orders and receipts automatically.

VALIDATE

Tolerance Checking

Flags values outside spec on quality certificates and test reports.

TRIAGE

Exception Detection

Catches documents that don't fit the standard pattern and flags them early.

HANDWRITING

Handwriting Recognition

Reads handwritten notes and signatures on inspection and delivery documents.

LANGUAGE

Multi-Language Support

Extracts fields correctly regardless of the document's original language.

ASSIGN

Smart Routing

Sends each flagged document to the person best placed to resolve it.

FORECAST

Anomaly Detection

Flags unusual pricing, quantities or terms before they're posted.

ALERTS

Smart Notifications

Notifies the right person at the right moment, not everyone, every time

TRACE

Full Audit Trail

Keeps a timestamped record of every extraction and correction for compliance.
Business Benefits

Business Benefits of Intelligent Document Processing

For employees
Less time on manual data entry
Faster processing, fewer follow-up chases
Fewer repetitive documents landing in their queue
More time for exceptions that actually need their judgment
For the business
Lower cost per document processed
Higher throughput without added headcount
Stronger, auditable compliance record
Real-time visibility across every document type
Fewer errors from manual data entry
Faster turnaround from receipt to ERP entry
Customer Success

Intelligent Document Processing Success Stories

A sample of document types Cimplify has already put into production, in the same categories as the ones above.
View all posts
invoice-processing-sucess-story
Manufacturing   |   Invoice Processing

An automotive components manufacturer removed manual invoice handling almost entirely

Invoices arriving by email, scan or digital upload are now read, matched against purchase orders and posted straight into the client's ERP, with exceptions the only thing that reaches a person.
99.8%
ACCURACY
40+ hrs
SAVED WEEKLY
3 months
TO FULL ROI
View all posts
ERP & DMS Integration

Integrates with SAP, Oracle, Microsoft Dynamics and Any ERP

Cimplify sits alongside your ERP and document management system it doesn't ask you to replace them.
saporaclesalesforceinformicrosoft-dynamic-365epicorifsqadodoooracle-netsuiteacumaticaqad
Don't see your system listed? Cimplify connects to any platform with a REST API, and to legacy or on-premise systems through a secure connector.
Support

Frequently asked questions

What is Intelligent Document Processing (IDP)?
IDP uses AI to extract, validate, and structure data from business documents automatically.
How is IDP different from OCR?
OCR reads text; IDP understands, validates, classifies, and automates document workflows.
Which documents can IDP process?
IDP processes invoices, purchase orders, delivery challans, quality reports, certificates, and engineering documents.
Can IDP integrate with our ERP?
Yes, IDP integrates with ERP systems to automate validated data entry.
Does IDP require document templates?
No, modern IDP processes structured, semi-structured, and unstructured documents without templates.
How accurate is Intelligent Document Processing?
AI continuously improves extraction accuracy through validation rules and human feedback.
Is Intelligent Document Processing secure?
Yes, IDP supports secure processing, access controls, encryption, and complete audit trails.
How long does IDP implementation take?
Most IDP solutions begin processing documents within days after configuration and integration.
Can IDP process handwritten documents?
Yes, AI-powered IDP extracts data from handwritten, scanned, photographed, and digital documents.
What are the benefits of Intelligent Document Processing?
IDP reduces manual effort, improves accuracy, accelerates workflows, and increases operational efficiency.
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Transform manual document entry into automated data extraction

Bring one document type. We'll show you exactly how it's read, validated and posted on Cimplify, using your rules and your systems live in days.

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